01
Choose the bookings
Select the event types, hosts, and meeting locations the review or feedback request should apply to.
Calendly review request automation
Ask for a review or feedback after the right Calendly booking.
Send your own design after a Calendly meeting, with a link to your review page or survey. Choose the delay and which event types, hosts or meeting locations it applies to.
A simple post-booking workflow
Set the rule once and keep every request close to the meeting.
02
Set the delay
Send a chosen number of minutes, hours, or days after the scheduled meeting instead of maintaining a manual follow-up list.
03
Add the destination
Bring your design or use a ready-made email, then add your Google review link or a link to the survey service you already use.
04
Preview and monitor
Check the Calendly details, send yourself a test and turn it on. Monitoring shows delivery trends; Logs show what happened to each email.
More than public reviews
Match the request to the kind of Calendly meeting.
Consultations
Ask for a public review after a completed consultation and include the direct review destination in the email.
Discovery calls
Link to your chosen feedback or survey service after an introductory call, using wording and permissions appropriate for the recipient.
Sessions and services
Use separate event-type rules when different appointments need different wording, timing, or feedback links.
Checks before sending
Reschedules and cancellations stay part of the decision.
A review request is an after-booking automation, so the current Calendly state is checked before the message is sent.
- Cancelled Calendly bookings do not continue through the ordinary post-meeting journey.
- When a meeting is rescheduled, pending emails for the old booking are cancelled and the replacement is evaluated at its new time.
- The invitee email and current booking state are checked again before sending.
- Cooldown and send-limit rules can prevent overlapping automations from repeatedly contacting the same invitee.
- Calendly does not provide an attendance status, so use timing and event filters that fit how the meeting is recorded.
Calendly review request questions
Know what can be checked before you turn it on.
Can I choose how long after the Calendly meeting it sends?
Yes. Set a chosen number of minutes, hours, or days after the scheduled end time.
Can different event types use different review links?
Yes. Create separate automations and filter each one by event type, host, or meeting location.
What happens when someone reschedules?
The old Calendly booking is treated as replaced. Pending messages tied to it are cancelled, and the replacement booking is evaluated using its new time.
Can MyHealthFollowup check whether the invitee attended?
Calendly does not provide the same attendance status available in some clinical booking systems. MyHealthFollowup can check cancellation and reschedule state, but not infer attendance that Calendly has not recorded.
Are the built-in patient feedback surveys available with Calendly?
The built-in patient feedback surveys are for Cliniko. With Calendly, your email can link to a review page or an external survey service you already use.
Does MyHealthFollowup post or manage reviews?
No. It sends the business's email and chosen destination. The invitee decides whether to leave a review or feedback.
Preview it with Calendly booking details